Finance and Administration Officer

POSITION ; Finance and Administration Officer

Duty Station: Mponela-Dowa, Malawi (with field travel to project sites).

Contract type: Full-time contract (6 Months - Renewable)

Reports to: Programs Manager

Employment Start date: 01st December 2025.

The Mennonite Brethren Church in Malawi (MBCM) wishes to advertise a vacant position for the Finance and Administration Officer as stated below. Interested persons are requested to send applications to Mennonite Brethren Church in Malawi not later than 17th November 2025. The Application must include a covering letter, a CV, supporting documents and qualifications, and letters of recommendation or references.

Mennonite Brethren Transform Lives Initiative (MB-TLI) is a faith-based organization committed to holistic community transformation through the promotion of peace, justice and sustainable development services. Guided by Christian values of love and service, MB-TLI works to strengthen the resilience and well-being of vulnerable communities across Malawi through its programs in food security and livelihoods, peacebuilding, disaster response, adaptation climate change, gender justice and community development.

The primary purpose of the Finance and Administration Officer position is to provide support on dayto-day financial management, accounting and administrative operations of Mennonite Brethren Transform Lives Initiative (MB -TLI), a development arm of the church. The position ensures accurate record keeping, timely reporting and compliance with both organizational and donor financial policies. The role also provides administrative and logistical support to ensure efficient operations across all projects and departments, including coordination and financial oversight of humanitarian cash distribution activities in Dzaleka Refugee Camp. The position also provides direct accounting and financial oversight of all humanitarian and development projects implemented by MB-TLI by ensuring accountability and impact.

Primary Duties and Responsibilities

1) Financial Management and Accounting

Process and record all financial transactions in accordance with (MB-TLI) policies and accounting standards.

Prepare payment vouchers, maintain proper documentation and ensure appropriate authorization before disbursement.

Assist in preparing monthly financial reports, bank reconciliations and expenditure tracking.

Support preparation of projects and organizational budgets, cash forecasts and financial reports.

Maintain accurate and up-to-date accounting records including receipts, invoices and ledgers.

Monitor cash flow, manage petty cash and ensure accountabilities for all advances issued.

2) Humanitarian Cash Distribution – Dzaleka Refugee Camp

Provide financial and logistical support to cash distribution activities in Dzaleka Refugee Camp.

Collaborate with program staff and partners to ensure accurate beneficiary payment lists and verification processes.

Monitor financial disbursements, reconcile distribution reports and ensure accountability for funds transferred.

Support coordination with financial service providers (e.g. NBS Bank) to ensure smooth and secure cash transfer processes.

Document and report all financial aspects of cash distribution in line with donor requirements.

3) Compliance and Internal Control

Ensure adherence to donor and organizational financial guidelines.

Maintain proper filing systems for financial and administrative documents.

MENNONITE BRETHREN CHURCH IN MALAWI (MBCM)

Support both internal and external audit processes and ensure timely submission of requested documentation.

Ensure compliance with tax and statutory obligations in line with Malawi’s financial regulations.

4) Administration and Logistics

Provide administrative support including procurement of goods and services, inventory management and logistical coordination.

Maintain updated asset and inventory registers.

Support the coordination of meetings, training and workshops including logistical arrangements and participant documentation.

Ensure smooth office operations including utilities, supplies and maintenance.

5) Human Resource Support

Assist in maintaining staff records, leave tracking and payroll processing.

Support recruitment logistics and staff orientation processes.

Facilitate communication between the Finance and Administration department and other teams.

Qualifications and Experience

Bachelor’s degree in accounting, Finance, Business Administration (master’s preferred).

Minimum of 3 years’ experience in finance and administration within an NGO, faith-based or donorfunded environment.

Proficiency in accounting software (QuickBooks or similar) and Microsoft Office applications.

Good understanding of financial regulations, budgeting, reporting and audit requirements.

High level of integrity, accuracy and attention to detail.

Strong organizational, interpersonal and communication skills.

Ability to work independently and as part of a multidisciplinary team.

Core Competencies

Integrity, confidentiality and professionalism

Analytical and problem-solving skills

Time management and multitasking ability

Knowledge of Malawi’s tax and labor laws

Commitment to Christian values and servant leadership

Please note that: MB-TLI is an equal opportunity employer, committed to employment equity. MB-TLI encourages applications from qualified individuals regardless of gender, age or ethnic background. Women, youth and persons from marginalized groups are especially encouraged to apply.

How to Apply:

Interested candidates should submit the following documents in one PDF file:

A cover letter (maximum 2 pages) explaining their suitability for the position.

A detailed and updated CV (maximum 3 pages) including three traceable referees.

Email applications to: mbtlirecruitment@gmail.com Subject line: Application – [Position Title]

Deadline for applications: Wednesday, 17th November 2025, at 17:00hrs. Only shortlisted candidates will be contacted.

Hand Deliver, addressed to the MBCM office address below.

Mennonite Brethren Church in Malawi (MBCM)

MB MISSION HOUSE,

Chimwaza Trading Centre,

Along M1 Road,P.O. Box 98, Mponela,Dowa, Malawi.