Procurement Officer

Position: Procurement Officer

Organization: Marymount Catholic Secondary School

Location: Mzuzu

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About Marymount Catholic Secondary School

Marymount Catholic Secondary School, established on 29th January 1963, is located along Chimaliro Road, approximately eight kilometres from Mzuzu City Centre. The school, owned by the Catholic Diocese of Mzuzu, serves students from all districts across Malawi and is committed to providing holistic education rooted in Christian values.

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Job Overview

The school invites applications from suitably qualified and committed Christians to fill the position of Procurement Officer, tenable at Marymount Catholic Secondary School. The successful candidate will report to the School Manager through the Finance Manager and will be responsible for managing procurement operations in line with institutional policies and standards.

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Key Responsibilities

• Establish and maintain relationships with local and international vendors.

• Ensure suppliers meet performance criteria and maintain an up-to-date supplier database.

• Estimate and manage procurement budgets and unit costs.

• Maintain accurate procurement records including purchase requisitions, orders, quotes, invoices, and goods received notes.

• Ensure all goods and services procured meet quality standards.

• Advise management on procurement policies and issues.

• Coordinate tendering processes, bid openings, and evaluations.

• Manage procurement contracts and oversee delivery of goods and services.

• Source quotations and verify invoices before approval for payment.

• Prepare and present regular procurement reports to management.

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Qualifications and Experience

• Diploma in Procurement, Purchasing and Supply, or Supply Chain Management (or equivalent) from a recognized institution.

• Minimum of 3 years’ professional experience in procurement.

• Must be below 40 years of age.

• Strong knowledge of public procurement regulations and best practices.

• Experience in tendering, bid evaluation, contract management, and supplier monitoring.

• Must be a practicing Christian of good moral standing.

• Must be sober-minded, honest, and computer literate.

• Must be a registered and practicing member of the Malawi Institute of Procurement and Supply (MIPS).

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How to Apply

Applications should include:

• A cover letter

• A detailed CV with contact numbers

• A copy of National ID

• Names and addresses of three traceable referees

Send applications to:

The Education Coordinator

Catholic Diocese of Mzuzu

P.O. Box 2

MZUZU

Email: education@mzuzu.org

Deadline: Friday, 14th November 2025

Only shortlisted candidates will be contacted for interviews.